Initial Organization:
    Setup a committee, gather seed monies and start people search.
    Pick where and when to have reunion.

Budget:
    Send out first announcements.
    Open bank account.
    Gather personal biographies, pictures, etc. for handouts and memory albums.
    Select entertainment and photographer.
    Plan activities and/or games.
    Design a video or slideshow.
    Plan picnic.
    Make up files and organize paperwork.

9 MONTHS BEFORE YOUR REUNION:

Create an Atmosphere:
    Create and order mementos and souvenirs (i.e. memory albums, name tags, etc.)
    Design and order tickets and acknowledgement postcards.
    Hire videographer.
    Edit personal histories, videos or other reunion handout or display.

Getting People There:
    Meet with committee regularly to make phone calls.
    Invite special guests.
    Prepare and send out second announcements.

Reunion Décor:
    Plan decorations, displays and centerpieces.
    Order t-shirts, banner and other mementos as souvenirs, awards and door prizes.
    Edit personal histories, update address list, and continue phone drive.

Countdown:
    Update address list, edit histories, continue phone drive.
    Get event insurance.
    Rent a dance floor.
    Send reminder notices.
    Start making nametags.
    Make table centerpieces.
    Prepare photo collage, signs and door prize coupons.
    Prepare printed program and program including special announcements.

1 MONTH BEFORE YOUR REUNION:

    Edit personal histories, update address list, continue making nametags and conducting phone drive.
    Send reminder postcards.
    Select preliminary award winners.
    Make signs for registration area.

Final Arrangements:
    Mail the tickets out.
    Verify event attendance and prepare a list of paid guests.
    Confirm logistics with the entertainer, videographer, photographer, balloon supplier, florists and other vendors.
    Verify attendance and make accommodations, if necessary, for invited guests.
    Finalize program announcements and award winners.
    Verify delivery of donated door prizes.
    Proof memory album draft or other handout and give artwork to printer.

    Prepare final list of attendees.
    Prepare registration packets including prepaid and will call.
    Make signs for registration tables and contingency plan.
    Give meal count to caterer and final payment to facility.
    Verify room set up and equipment arrangements with the banquet manager.

THE REUNION:
    Bring reunion day checklist

THE AFTERMATH:
    Retrieve supplies at end of reunion.
    Finalize photo book and send to photographer.
    Send memory albums and other handouts to those who paid but did not attend reunion events.
    Send prepared documents to individual purchasers.
    Send thank you notes, follow up letters to donators.
    Close bank account once all checks have cleared.
    Store reunion supplies in convenient location.

TIPS:
    Keep atmosphere alive by maintaining a regular newsletter or website to keep people involved.
    Hold follow-up committee meeting to discuss reunion successes and pitfalls.